Syllabus

The AP Copilot curriculum

12 modules and 60 lessons. Modules marked “Free” are open to everyone; the rest are included with a paid plan. All lessons are self-paced.

1. 01

   AP Fundamentals

   Free

   Understand what AP does, why it matters, and how it fits into the accounting cycle.

   • What is Accounts Payable?

   • Accounts Receivable vs Accounts Payable

   • The Procure-to-Pay Cycle

2. 02

   Invoice Processing

   Invoice anatomy, intake, validation, coding, and exception handling.

   • Most Important Details on an Invoice

   • PO vs. Non-PO Invoices

   • Invoice Validation Before Entry

   • What Does Short-Paying an Invoice Mean?

3. 03

   Purchase Orders & Inventory

   Purchase orders, receiving, matching, inventory-related AP concepts, and PO exceptions.

   • Purchase Order Basics

   • 2-Way, 3-Way & 4-Way Matching

   • Handling Match Exceptions

   • What are Drop Ship POs?

   • What are Negative POs?

   • What are Handwrite POs?

   • What is an Offsetting PO?

4. 04

   Payments & Vendor Management

   Vendor setup, payment terms, payments, credits, statements, and communication.

   • Vendor Master Data

   • Legal Address vs Remit-To Address

   • Vendor Communication

   • Vendor Statements & Reconciliation

   • Understanding Payment Terms

   • Early-Payment Discounts

   • What is a Finance Charge?

   • Payment Holds & Due-Date Management

   • What is Payment Processing?

   • What is an ACH Payment?

   • Checks, ACH & Remittance

   • What is a Remittance?

   • What is a Voided Payment?

   • Vendor Credits

   • Debit Memos & Short Pays

   • Offsets & Unapplied Credits

   • What is Reconciliation?

5. 05

   Freight

   Freight terms, charges, billing responsibility, and AP treatment.

   • PPD vs PPA vs Collect

6. 06

   Accounting Concepts

   GL coding, debits and credits, liabilities, assets, accruals, and AP accounting impact.

   • What is a G/L Code?

   • What is a Journal Entry?

   • AP Liability & Accounting Impact

   • Understanding Debits and Credits on a Statement

   • Understanding Overhead

   • CapEx: Explanation of Assets

   • CapEx vs OpEx vs Our-Use vs Inventory

7. 07

   Taxes

   Sales tax, use tax, resale and exemption concepts, and AP tax handling.

   • Sales Tax vs. Use Tax Concepts

   • What is a Resale Permit?

   • Resale Permit vs Tax Exemption Certificate

   • What Does Accruing Tax Mean?

8. 08

   Reporting & Month-End

   AP aging, close, accruals, reconciliations, and audit support.

   • What is an Aging Report?

   • What is an Unpaid Receivings Report?

   • Month-End AP Cutoff & Accruals

   • Month-End vs Quarter-End vs Year-End

   • What to Prepare for on Yearly Financial Audits

   • What is a Spool File?

9. 09

   Real-World Scenarios

   Practice applying AP knowledge to realistic situations and risk-based decisions.

   • The Duplicate Invoice

   • The Vendor Bank-Change Email

10. 10

    Fraud Prevention, Controls & Audit

    Fraud red flags, approvals, segregation of duties, audit trails, and payment controls.

    • Segregation of Duties

    • Duplicate & Fraud Red Flags

    • Audit Trail & Documentation

11. 11

    ERP & AP Workflow

    How AP transactions move through ERP records, posting, holds, queues, and exceptions.

    • ERP Records & Workflow

    • Posting vs. Payment

    • Exception Queues & Holds

12. 12

    AP Professional Judgment

    Escalation, documentation, root-cause analysis, and sound AP decisions.

    • When to Escalate

    • Documenting AP Decisions

    • Root-Cause Problem Solving